Privacy Policy

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Privacy Notice

West Rand Consulting (Pty) Ltd
Effective Date: 2 January 2026
Effective Date: 2 January 2026

1. Introduction

West Rand Consulting (Pty) Ltd (“WRCON”, “we”, “our”, or “us”) respects your right to privacy and is committed to protecting your personal information in accordance with the Protection of Personal Information Act 4 of 2013 (“POPIA”), the Promotion of Access to Information Act 2 of 2000 (“PAIA”), and all other applicable South African legislation.

This Privacy Notice explains how we collect, use, disclose, retain and safeguard your personal information when you visit our website, communicate with us or make use of our professional consulting services.

2. Responsible Party

West Rand Consulting (Pty) Ltd is the Responsible Party responsible for processing personal information collected through this website.

Head Office

127 Kenneth Road

Greenhills

Randfontein

Gauteng

1759

Branch Office

52 Fleck Street

Vrede

Free State

9835

Telephone: 087 700 7870

Email: enquiries@wrcon.co.za

Website: www.wrcon.co.za

3. Information Officer

The Information Officer responsible for ensuring compliance with POPIA is:

Bennie van Vreden

Information Officer

Email: enquiries@wrcon.co.za

Telephone: 087 700 7870

4. Personal Information We Collect

Depending on the services requested, we may collect and process the following categories of personal information:

Personal Information

Full names
Identity or Passport numbers
Contact numbers
Email addresses
Residential and postal addresses

Corporate Information

Company registration details
VAT numbers
Business contact information
Director and shareholder information
Contractual information

Financial Information

Where necessary for service delivery:

Banking details
Proof of payment
Financial records
Invoices
Credit information
Payment history

Property and Municipal Information

Where our consulting services require it, we may process:

Property ownership information
Property descriptions
Municipal account numbers
Municipal billing information
Fixed asset information
Revenue and valuation information
Service account records

Employment Information

Where employment applications are submitted:

Curriculum Vitae
Qualifications
Employment history
References
Identity documents
Driver’s licences
Professional registrations

Website Information

When visiting our website we may automatically collect:

IP address
Browser information
Device information
Operating system
Cookies
Website usage statistics
Security logs

5. How Personal Information is Collected

We collect personal information when you:

complete online enquiry forms;
request quotations;
communicate with us by telephone or email;
enter into agreements with WRCON;
submit employment applications;
engage our consulting services.

Where permitted by law, we may also receive information from municipalities, government departments, public records, regulatory authorities and authorised third parties.

6. Purpose of Processing

Personal information is processed for purposes including:

providing accounting and consulting services;
municipal financial consulting;
revenue enhancement;
debt collection services;
fixed asset register services;
financial reporting;
contract administration;
customer support;
responding to enquiries;
recruitment;
compliance with legislation;
fraud prevention;
litigation support;
internal auditing;
risk management;
improving our professional services.

7. Legal Basis for Processing

WRCON processes personal information only where permitted under POPIA, including where processing is necessary:

to perform a contract;
to comply with legal obligations;
to pursue the legitimate interests of WRCON;
to protect the legitimate interests of the data subject;
where consent has been obtained.

8. Disclosure of Personal Information

Personal information may be shared with:

municipalities;
clients;
auditors;
accountants;
attorneys and counsel;
financial institutions;
IT service providers;
cloud hosting providers;
government departments;
regulators;
law enforcement agencies;
operators appointed in accordance with POPIA.

All operators are contractually obliged to process personal information securely and only for authorised purposes.

9. International Transfers

Should personal information be transferred outside South Africa, WRCON will ensure that such transfers comply with section 72 of POPIA and that appropriate safeguards are implemented.

10. Retention of Personal Information

Personal information will only be retained for as long as necessary to:

fulfil contractual obligations;
comply with statutory retention periods;
satisfy legal, tax and audit requirements;
defend or institute legal proceedings;
fulfil legitimate business purposes.

Once no longer required, personal information will be securely destroyed or permanently anonymised.

11. Security Safeguards

WRCON has implemented appropriate technical and organisational measures to safeguard personal information against:

unauthorised access;
accidental loss;
unlawful processing;
disclosure;
alteration;
destruction.

Security measures include access controls, secure backups, encryption where appropriate, firewalls, malware protection and regular monitoring.

12. Your Rights

Under POPIA you have the right to:

request access to your personal information;
request correction of inaccurate information;
request deletion where legally permissible;
object to certain processing;
request restriction of processing;
withdraw consent where applicable;
lodge a complaint with the Information Regulator.

13. Cookies

Our website uses cookies and similar technologies to improve website functionality, maintain security and analyse website usage.

Only essential cookies are activated automatically.

Analytics and other non-essential cookies will only be activated after you have provided consent through our Cookie Consent Manager.

You may withdraw or amend your cookie preferences at any time through the Cookie Settings available on the website.

14. Third-Party Websites

Our website may contain links to external websites. WRCON is not responsible for the privacy practices or content of those third-party websites.

15. Contact Details

Information Officer

Bennie van Vreden

Email: enquiries@wrcon.co.za

Telephone: 087 700 7870

Website: www.wrcon.co.za

16. Complaints

Should you believe that WRCON has processed your personal information contrary to POPIA, you may first contact our Information Officer.

You also have the right to lodge a complaint with:

The Information Regulator (South Africa)

JD House

27 Stiemens Street

Braamfontein

Johannesburg

Email: PAIAComplaints@inforegulator.org.za

General Enquiries: inforeg@inforegulator.org.za

Website: https://www.justice.gov.za/inforeg/

Reach Out

Our team is ready to answer any questions you might have.